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Version
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Date
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Author
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Summary of Changes
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0.1
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02-06-2005
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Scott Hanley
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0.2
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28-09-2005
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Scott Hanley
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- Ruth Jenkins has left
the project. Hywel Williams becomes main WP8 leader
- Jill Russell becomes
co-WP8 leader in the back up structure with Martin Wolf
- Colin Galloway becomes
acting Project Manager in back up structure.
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Name
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Title
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Signature
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Date
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Prepared by
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Scott Hanley
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Project Manager
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02-06-2005
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Reviewed by
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Chris Bailey
Colin Galloway
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Project Executive
Project Assurance
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10-06-2005
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Approved by
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Chris Bailey
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Project Executive
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10-06-2005
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Document
History................................................................................................................... 1
Authorisation........................................................................................................................... 1
1 Introduction....................................................................................................................... 3
1.1 Purpose of this document........................................................................................... 3
2 Project Organisation....................................................................................................... 3
3 Glossary........................................................................................................................... 4
4 Project Organisation Structure...................................................................................... 5
5 Back up Structure............................................................................................................ 6
6 Contact details................................................................................................................ 7
- This document is written to define the
Project Organisation for the EThOS Project.
- This document should be read in
conjunction with the Project Communication Plan
- Each Work Package Team should have a
Team Organisation Document similar to this document.
It is proposed that the Project
Board for this project is as detailed below.
Nominal roles, adopting standard PRINCE 2 role definitions are proposed
as:
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Role / Nomination
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Description
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Programme Management
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Responsible for managing and
coordinating the Programme, its budget and resources, of which the Project is
a part.
Inform the Project Board of the
progress of other projects within the Programme where this may have an
influence on the Project.
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Project Board:
(The Executive; Senior User;
Senior Supplier)
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Provides overall direction and
management and is accountable for the success of the Project.
Responsible for approving all
major plans and authorises any major deviation from agreed stage plans. Has
the authority to sign off the completion & start of each stage of the
Project.
It assures that the Project
remains on course to deliver the products to the agreed quality.
Informs Programme Management of
deviations to the Project which may affect delivery of the Programme.
Informs the Project Manager of
factors within the Programme or other projects within the Programme or any
external factors e.g. policy change, that may affect the Project.
The Executive has the final
overall authority on decisions.
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Executive:
(Mandatory)
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The
Project Executive is ultimately responsible for the Project, supported by the
Senior User and Senior Supplier. The Executive's role is to ensure that the
Project is focused throughout its life cycle on achieving its objectives and
delivering a product that will achieve the projected benefits. The Executive
has to ensure that the Project gives value for money, ensuring a cost-conscious
approach to the Project, balancing the demands of business, user and
supplier.
Throughout
the Project, the Executive 'owns' the Business Case.
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Senior User:
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The Senior User is responsible
for the specification of the needs of all those who will use the final
product(s), for user liaison with the Project team and for monitoring that
the solution will meet those needs within the constraints of the Business
Case in terms of quality, functionality and ease of use.
The role represents the
interests of all those who will use the final product(s) of the Project,
those for whom the product will achieve an objective or those who will use
the product to deliver benefits. The Senior User role commits user resources
and monitors products against requirements.
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Senior Supplier:
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Represents the interests of
those designing, developing, facilitating, procuring, implementing and
possibly operating and maintaining the Project products. The Senior Supplier
is accountable for the quality of products delivered by the supplier(s). The
Senior Supplier role must have the authority to commit or acquire supplier
resources required.
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Project Assurance:
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To ensure that (at least):
§
Project risks are being
controlled
§
Fit with the overall
Programme strategy
§
The right people are being
involved
§
An acceptable solution is
being developed
§
Internal and external
communications are working
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Project Manager:
(Mandatory)
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The Project Manager has the
authority to run the Project on a day-to-day basis on behalf of the Project
Board within the constraints laid down by the board.
The Project Manager's prime
responsibility is to ensure that the Project produces the required products,
to the required standard of quality and within the specified constraints of
time and cost. The Project Manager is also responsible for the Project
producing a result that is capable of achieving the benefits defined in the
Business Case.
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Stage/Team Manager(s)
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Team / Stage managers run
specific parts/stages of the Project (e.g. Procurement) and should provide
feedback to Project Manager as required.
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Project Team Members
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Team members are the additional
people required who will carry out the actual production of the specialist
products.
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Project Support
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Provides administrative support
to the Project Manager.
Assists the Project Manager in
maintaining the hard and electronic Project folder.
Assists the Project Manager in
file management and version control.
Assists the Project Manager in
meeting organisation and administration.
Assists the Project Manager in
budget control and monitoring.
Assists the Project Manager in
developing and maintaining the Project web site.
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WP 2: Work Package 2 - Building of a British Library-based
central host with a single search interface.
WP 3: Work Package 3 - Building of interfaces to harvest
data from institutional hosts.
WP 4: Work Package 4 - Implementation of a pilot programme
of retrospective and current digitisation.
WP 5: Work Package 5 - Development and integration of rights
and permission procedures
WP 6: Work Package 6 - Production of start-up e-theses
toolkit for institutions.
WP 7: Work Package 7- Development of business models
(service and digitisation) for long-term sustainability.
WP 8: Work Package 8 – Dissemination and advocacy programme.
