[Project Plan version 1.0]
The UK is currently well behind
many other countries in providing full text electronic access to theses
produced in its HE institutions. The EThOS Project intends within the 18 months
of the project to address the issues relating to this and provide a working
prototype for a national scheme.
The Project will build on the
work achieved by the three FAIR Programme e-theses projects – Daedalus,
Electronic Theses and Theses Alive! – as well as other FAIR projects focusing
on the setting-up of institutional repositories, often including e-theses, for
example SHERPA, and other related technologies such as harvesting of metadata
(e.g. HAIRST). We are aware that there may be
synergies with other relevant JISC activity including the Supporting Digital
Preservation and Asset Management in Institutions Programme and will take
cognizance of this. We note that Index
to Theses is interested in working with the project and will explore relevant
opportunities.We will also investigate co-operation with Middlesex
University (Professor M. Woodman) over architecture issues and their open
source PAM software. We will also investigate co-operation with Dr Paul Watry
and the Cheshire/Repository, in particular the document parser to display and
index .pdf files.
These projects, through their
complementary activities and on-going collaboration, both informally and
formally via, in particular, the FAIR Programme cluster system, have succeeded
in providing HEIs with workable technological and organisational solutions for
the electronic production, submission, management, storage and viewing of
theses within institutional repositories. However, some HEIs, for example
smaller ones, may not be able to make their theses available via institutional
repositories, nor is the lack of a single point of access helpful for users.
Ultimately, the dissemination of UK theses will be fully maximised only when
end-users are able to search and access them within an integrated and open
access environment, through a single web interface. It is the purpose of the
EThOS project to deliver the prototype for such a UK theses online service for
all users of UK theses. EThOS will also explore and recommend viable and
sustainable business models - based on a cost-recovery basis – that will meet
the aspiration for the service to be free at the point of use while also sustaining
a digitisation programme resulting in all UK theses being made available for
electronic delivery.
The
project is directly relevant to at least four of the seven current areas of
activities prioritised by JISC, as indicated in section I.1 of the JISC Project Management Guidelines.
EThOS aims to:
·
‘provid[e] access to
online information resources’: theses in non-digital format are notoriously
difficult to access and therefore under-used, while recent e-theses
developments abroad have shown that their use spectacularly increases with
electronic access. The number of requests for PDF files (mostly full-text) of
Virginia Tech e-theses and dissertations increased by 33 times in five years
from 221,679 in the year 1997/98 to 7,320,818 in the year 2002/03 (see http://scholar.lib.vt.edu/theses/data/somefacts.html),
while the British Library Thesis Service currently supplies only 15,000 UK
theses a year.
·
achieve its aims through
‘collaboration and partnerships’: this is a project which can only
be collaborative, as the outcome must be a distributed yet integrated prototype
service whereby theses submitted in UK HEIs can be searched and viewed from a
single point of access to be provided by a central institution-friendly host.
·
‘promot[e] effective
use of ICT’: theses constitute an
excellent example of a distributed national resource that will become easy to
access when digitally provided through a single interface.
·
enhance ‘support for
research’ by providing the research, teaching and learning communities with
a single point of access, from the desktop, to a national research resource
that has so far remained mostly untapped.
Broad aims
The purpose of EThOS
is to deliver, over a period of 18 months, a fully operational, easily
scaleable and financially viable prototype UK e-theses online service, and
supporting infrastructure, that will enable:
·
students, researchers
and other end-users, via one single web interface:
o
to search a UK Database
of Theses (UKDoT) – the term ‘thesis’ referring to PhDs and other theses or
dissertations submitted in UK HEIs for postgraduate degrees by research;
o
to access, from the
desktop, the full text, in secure format, of electronically stored theses,
following selection from the UKDoT;
·
HE institutions, in
partnership with the British Library:
o
to promote and
dramatically increase usage of their research output, of which theses are an
important part, by having their theses indexed in a national online database
and digitally available, in full-text and secure format, via their
institutional repositories and/or a UK-wide service provided in partnership
with the British Library;
o
to ensure the
preservation in perpetuity of UK e-stored theses as well as a much higher level
of national and international visibility for the UK research output.
Specific objectives
In order to achieve its
overall aim, EThOS will seek to meet five main objectives:
The development
and implementation of a hybrid IT infrastructure combining:
The inclusion of
HEIs with a wide range of administrative settings and subject interests. The
selected partnership meets the following criteria, which are essential for the
successful implementation of the project:
a.
It is of a manageable
size, while also being representative of the whole HE community (e.g. CURL and
non-CURL institutions; large and small institutions; university and national
libraries; a good geographical spread).
b.
It includes several
libraries with expertise in the field of e-theses, institutional repositories
and digitisation, as well as a smaller number of institutions with little or no
such expertise in order to minimise the risks of unreasonable assumptions being
left unchallenged.
c.
It includes all the lead
and some of the partner institutions of the three e-theses FAIR projects to
ensure that the expertise, skills and knowledge these projects have acquired in
this field directly feed into the setting-up of the national e-theses online
service.
d.
It includes institutions
using different platforms (e.g. DSpace, Eprints or neither) so that all the
necessary technical options can be adequately tested.
e.
It includes libraries
that have already started to engage their university senior administrators with
the e-theses issue.
f.
It is capable of
providing a critical mass of theses.
The development and
integration of procedures to address all aspects of IPR, royalties and
permissions related to theses, including digital rights management.
The development and
implementation of a dissemination and advocacy programme targeted at all key
players in the production, submission, storage and dissemination of theses, in
particular:
a. Academics and senior university administrators whose
involvement is crucial to secure a revision of submission procedures.
b. Information professionals in HEIs wishing to set up
their own e-theses management system within the framework of the UK e-theses
online service (see toolkit for institutions).
The development of a
viable and sustainable business model (including, if deemed appropriate,
recommendations on fund-raising initiatives) taking into account that the
service:
EThOS is a
multi-faceted project requiring a variety of methodologies. These are defined within the framework of
each workpackage. Given the complexity of the project, each workpackage will be
led by one or (jointly) by two of the partner institutions, and the workpackage
leaders will form a workpackage Project Management Group that will work in close
collaboration with the Project Manager. Additionally, there will be significant
horizontal, cross-workpackage activity to ensure compatibility and consistency
across a number of issues, including technical platforms and business
requirements. For example, technical teams working on Workpackages 2, 3 and 6
(central host, interfaces and toolkit) will work closely together to ensure
full compatibility of technical solutions. It is a key part of the role of the
Project Manager to put both formal and informal mechanisms in place to ensure
the integration of all the different strands of the project and the
implementation of coherent solutions to project-wide issues.
Issues to be addressed
These are some of the main
issues that will need to be addressed:
·
IT infrastructure:
interoperability with a number of different platforms (D-Space, Eprints etc.);
search interface design; nature of metadata required as well as its creation
and storage within the pre-existing pieces of software used by the various
repositories;
·
Rights and permission
procedures: third party copyright; exploitation rights; royalty payments;
student’s right to embargo use of thesis; retrospective permission and right to
digitise existing physical theses; updating of submission practices;
·
Dissemination and
advocacy: promoting understanding of the issues and proposed solutions, and
securing the support of university senior administrators and academics, both
for the revision of submission procedures and the implementation of the
business model;
·
Business models: finding
ways of offering the service free at the point of use while running it on a
cost-recovery basis and supporting a programme of retrospective digitisation to
ensure critical mass;
Scope
As indicated in
Section 2.1 of this document, the term ‘thesis’ is understood to refer to PhDs
and other theses (e.g. MPhil) or dissertations (e.g. MA, MSc) submitted in UK
HEIs for postgraduate degrees by research. While the service will be able to
manage and supply all these different types of theses, the primary focus, in
the first instance, will be on PhDs.
While EThoS will
focus on the development of a prototype supply service for e-theses, it will
also include a targeted programme of retrospective digitisation in order (a) to
secure a reasonable amount and diversity of content for testing the system; (b) to explore and resolve rights
management and organisational issues connected with the supply of
retrospectively digitised theses. A more substantial programme of retrospective
digitisation to ensure critical mass and therefore sustainability of the
service will be costed in the course of the project as part of the work on
business models.
A
sample of ca. 2,000 theses, including some originating from the partner
institutions, will be retrospectively digitised with a view to testing the
system. Some theses will be digitised from print (ca. 400) using the
JISC-funded Digitising Line book scanner based at the University of Southampton.
Others will be digitised by the British Library from its microfilmed collection
of 150,000 theses.
Born
digital theses will be supplied by partners and will be chosen to present various technical challenges (different file
formats, complex multi-file formats etc.).
A major element of
the service is a database of UK theses, which users will be able to search in
order to select and locate all indexed theses as well as view those which
already exist in electronic format, whether born-digital or digitised. It is
hoped that the UKDoT will be a combination of the British Library’s current
database of UK Doctoral Theses and of the Expert Information-owned Index to
Theses, which contains records for 480,000 UK theses with abstracts for the
majority of these records. The British Library is currently holding
negotiations with Expert Information for access to their records in the long
term and has already secured the use of up to 5,000 of their records to test
the EThOS prototype development.
As part of its remit
for e-publications, the British Library is currently developing, within the
framework of its Digital Object Management (DOM) project, the necessary systems
to preserve British e-publications in perpetuity. It is also committed to
storing all UK theses that HEIs might wish to deposit centrally in the BL DOM
System for secure storage. It will be up to each HEI to decide whether it will
store theses (a) both locally and centrally (locally for access to the items
via the institutional web interface and centrally for preservation purposes);
(b) locally only (the assumption being then that the institution will be
responsible for dealing with the preservation issue); (c) centrally only (if
the institution does not wish to set up its own e-theses or e-print
repository). The project partners will also draw on emerging lessons and
services from the new JISC digital preservation and asset management in
institutions programme (e.g. eSPIDA) and the Digital Curation Centre.
Tangible deliverables
EThOS will provide
the framework for a sustainable long-term service that will dramatically
enhance access to, and use of the whole corpus of UK theses, which constitutes
an essential part of the UK research output. The impact it will have on the
research, learning and teaching communities can be summarised as follows:
|
Stakeholder |
Interest / stake |
Importance |
|
HE teaching and research
staff |
·
Greater visibility of
their students’ graduate research output ·
Single online access
point to locate all UK theses and access full text e-theses ·
Enhanced use of
graduate research output in teaching ·
Revision of regulations
for the submission of theses |
High |
|
HE postgraduates |
·
Greater visibility of
their graduate research output ·
Single online access
point to locate all UK theses and access full text e-theses |
High |
|
HE undergraduates and
life-long learners |
·
Single online access
point to locate all UK theses and access full text e-theses ·
Enhanced use of
graduate research output in learning programmes |
Medium |
|
Non-HE based researchers |
·
Single online access
point to locate all UK theses and access full text e-theses |
High |
|
HE senior administrators |
·
Revision of theses
submission procedures ·
Support network (best
practices etc.) ·
Promotion of
institutional research output ·
Enhanced visibility
for their institution |
High |
|
HE / BL information
professionals |
·
Support network (best
practices etc.) ·
Improved resource
discovery ·
Improved document
supply ·
Space saving |
High |
|
HE / BL IT staff |
·
Interoperability |
High |
|
Risk |
Probability (1-5) |
Severity (1-5) |
Score (P x S) |
Action to Prevent/Manage Risk |
|
Staffing |
1 |
3 |
3 |
Team work structure across
a number of institutions; project and technical documentation; most staff
already in place; lead site with project management expertise |
|
Organisational |
1 |
3 |
3 |
Partnership agreement at
start of project; project and workpackage management structure embedded in
partner institutions |
|
Financial |
1 |
5 |
5 |
Commitment from
institutions’ senior managers (see letters of support and partnership
agreement at start of project) |
|
Technical |
2 |
4 |
8 |
Technical work spread
amongst range of partners, so no single point of failure; Redundancy (e.g.
RAID)?; institutional support |
|
External suppliers |
3 |
1 |
3 |
Evaluation; contracts |
|
Software longevity |
1 |
3 |
3 |
Established and supported
technology, on-going development commitment |
|
Legal |
2 |
4 |
8 |
Use of professional legal
expertise as recommended by JISC Legal |
|
Lack of content |
1 |
5 |
5 |
Use of available digitised
theses (already ca.100 within the partnership); digitisation of 400 from
paper and 1,500 from microfilms |
|
Lack of community
applicability |
1 |
5 |
5 |
Representative mix of
project partners |
EThOS will, where appropriate, ensure that the following internationally recognised standards are
utilised as and when necessary, and in line with JISC standards:
The project will also
ensure that it takes account of developments with the Open Archival Information
System (OAIS)model through liaison with the SHERPA Digital Preservation Project
[funded as part of JISC 4/04]. It will also take into consideration
developments at Middlesex University and with the Cheshire/Repository software.
Appropriate web
accessibility standards will be applied in the development of the project web
site.
The project will ensure that the scanned theses
conform with the Digital Library Federation’s ‘Benchmark for faithful digital
reproductions of monographs and serials’[i]: Digitisation of printed theses as greyscale
master images at 300-400dpi resolution in uncompressed TIFF format as a master
format and PDF with hidden text as a delivery format
The Digitising Line scanner is a world-class
bookscanning facility, the first of its kind in a European research library and
builds on the development work undertaken by Stanford University Library in
collaboration with 4digitalbooks and i2s.
EThOS will build upon the
work of the three FAIR ETD projects and their technical developments. These
developments will focus in particular on WP2, the Central Hub;WP3, the theses
harvesting service and; WP6, the toolkit.
Enhancements to the most
popular current repository software used in SHERPA and the UK HE sector as a
whole (EPrints and DSpace) will be developed in conjunction with the respective
development communities, which partner institutions in the EThOS project
already have close relationships with (e.g. Southampton / EPrints and Edinburgh
/ DSpace). These developments will be interoperable with current specifications
and standards, and sustainable beyond the project timescale.
EThOS will also greatly benefit from major British
Library investment in discovery, order, finance, e-storage, ingest,
preservation, security and DRM functionality and will make full use of best
practice developed as part of other JISC-funded projects such as SHERPA.
The Open Archival
Information System (OAIS) – Reference-model-not-standard will also be taken
into consideration as will developments at Middlesex University and with the
Cheshire/Repository.
The Central Hub
prototype service will greatly benefit from major British Library investment in
discovery, order, finance, e-storage, ingest, preservation, security and DRM
functionality and will make full use of best practice developed as part of
other JISC-funded projects such as SHERPA. Enhancements to the most popular
current repository software used in SHERPA and the UK HE sector as a whole
(EPrints and DSpace) will be developed in close conjunction with the respective
development communities, which partner institutions in the EThoS project
already have close relationships with (e.g. Southampton / EPrints and Edinburgh
/ DSpace). Thus any development will be of the highest calibre, interoperable
with current specifications and standards, and sustainable beyond the project
timescale.
The central host will
be using technologies for which licences have been paid by the British Library.
All the software and technologies developed by the project will be open-source.
All the standards that will be used and developed by the project will be in the
public domain. All the theses made available by the prototype service will
comply with IPR legislation, as recommended by Workpackage 5.
The project partners and
first point of contact are:
|
·
The University of
Glasgow (lead institution) [Colin Galloway: c.galloway@lib.gla.ac.uk ] ·
The British Library
[Anthony Troman: anthony.troman@bl.uk
] ·
Cranfield University
[Simon Bevan: simon.bevan@cranfield.ac.uk
] ·
The National Library
of Wales [Arwel Jones: arwel.jones@llgc.org.uk
] ·
The Robert Gordon
University [Susan Copeland: s.copeland@rgu.ac.uk
] |
·
SHERPA (consortium led
by the University of Nottingham) [Bill Hubbard: bill.hubbard@nottingham.ac.uk
] ·
The University of
Birmingham [Jill Russell: j.c.russell@bham.ac.uk
] ·
The University of
Edinburgh [Theo Andrew: theo.andrew@ed.ac.uk
] ·
The University of Southampton [Simon Brackenbury: scb1@soton.ac.uk ] ·
The University of Warwick [ hywel.williams@warwick.ac.uk ] |
Project Director: Chris
Bailey [ c.bailey@lib.gla.ac.uk
]
Deputy Project Director:
Colin Galloway [ c.galloway@lib.gla.ac.uk]
Project Manager: to be appointed
The
roles of the project partners are clarified in appendix B
‘Detailed Project Planning/Workpackages’.
The participation of the
British Library and its commitment to running the service in partnership with
the HE community after successful completion of the project and subject to a
feasible cost-recovery business plan will ensure that the service is less
vulnerable to the pressures of the commercial market than a service run by a
private sector company. The significant involvement of the national libraries
will help to avoid major financial burden being placed on users of the service,
or force the sale of the service to an unknown organisation.
Consortium
agreement: this will be signed by
partners and sent to the Programme Manager at JISC before the end of March
2005.
The
project is managed by a full-time Project Manager based at the lead
institution, whose responsibilities are listed in the Workpackage template (see
Workpackage 1 in Appendix B), in partnership with a Project Management Group
comprising all the Workpackage leaders. The Project Management Group will meet
on a quarterly basis face-to-face or, when necessary, via telephone and/or
video-conferencing.
The Project Manager
is supervised by the Project Director, also based at Glasgow University
Library, who will chair the Project Board. The membership of the Project Board
is as follows: Project Director
(Chair), Project Manager, 1 representative of CURL institutions, 2 representatives
of the British Library, 1 representative of non-CURL institutions, 1
representative of SHERPA, 1 academic, 1 representative from the Association of
Heads of University Administrators (AHUA), and 1 representative from the
Academic registrars’ Council (ARC).
The
role of the Project Board is to oversee the project, endorse any proposed major
changes to the original work plan (subject to approval by JISC), represent the
interests of the project partners, advise the project team and contribute to
maintaining a high level of visibility for the project among the HE community.
The Board will meet at least three times over a period of 18 months.
Project Team
The
Project team comprises the following
University
of Glasgow
Chris
Bailey : Project Director : mailto:c.bailey@lib.gla.ac.uk :
0141 330 5637
Colin
Galloway : Deputy Project Director : mailto:c.galloway@lib.gla.ac.uk : 0141 330 6775
[to be appointed]:
Project Manager*: (JISC: F/T
18months)
Annette
Smith: clerical assistant (part time)*: mailto:a.smith@lib.gla.ac.uk : 0141 330 8077 (JISC: P/T 18months)
William
Nixon : professional staff : mailto:w.nixon@lib.gla.ac.uk : 0141 330 6721
Morag
Greig: professional staff: mailto:m.greig@lib.gla.ac.uk : 0141 330 6797
University
of Birmingham
Ruth Jenkins: r.jenkins@bham.ac.uk : 0121 414 5844
British
Library
Jan Wilkinson : Jan.wilkinson@bl.uk : 020 7412 7879
Anthony Troman : Anthony.troman@bl.uk : 01937 546892
Technical Developer* : to be
appointed (JISC: P/T 12 months)
(The British Library will
also involve current staff with appropriate skills to develop the
infrastructure as and where appropriate.)
Cranfield
University
Hazel Woodward: h.woodward@cranfield.ac.uk : 01234
754446
Simon Bevan: s.bevan@cranfield.ac.uk
: 01234 754445
Paul
Needham*: paul.needham11@btinterent.com : 01793 511358 (JISC: 8 months)
University
of Edinburgh
Theo Andrew*: theo.andrew@ed.ac.uk, 0131 6503395, (JISC: 8 months)
Richard Jones*: r.d.jones@ed.ac.uk, 0131 6503811, (JISC: 14 months)
John
MacColl: john.maccoll@ed.ac.uk, 0131 6513814
SHERPA
(University of Nottingham)
Stephen Pinfield (SHERPA Project Director): stephen.pinfield@nottingham.ac.uk
: 0115
95 15109
Bill
Hubbard (SHERPA Project Manager): bill.hubbard@nottingham.ac.uk
: 0115 84 67657
National Library
of Wales
Arwel Jones : arwel.jones@llgc.org.uk
Robert Gordon University
Susan Copeland mail to: s.copeland@rgu.ac.uk 01224 263453
Richard Milne r.milne@rgu.ac.uk
01224 263656
Andrew
Penman* a.penman@rgu.ac.uk
01224 262478 (JISC: 16 months)
University
of Southampton
Simon
Brackenbury: scb1@soton.ac.uk
*denotes
full or partial funding from JISC.
The
Project Manager will work full time on the project.
There
are no training needs identified for the project.
Project Board
Chris Bailey (Project
Director)
[To be appointed] (Project Manager)
Bill Hubbard (SHERPA
representative, University of Nottingham)
Susan Copeland (Non-CURL
representative, Robert Gordon University)
Phil Sykes (CURL
representative, University of Liverpool)
Jan Wilkinson (British
Library representative)
Anthony Troman (British
Library representative)
John Town (Loughborough
University Registrar; Association of Heads of
University Administration (AHUA) representative)
XXX [to be confirmed]
(Academic Registrars’ Council (ARC) representative)
David Miller (Director, Biological & Life Sciences
Graduate School, University of Glasgow; Academic representative)
The
partnership is expected to seek support from the JISC Programme Manager in the
following areas: legal advice (see Workpackage 5); development of new standards
(see Workpackages 2-4); liaison with related projects other than the three
e-theses projects and SHERPA. Input from Stuart Dempster (CSR2 Programme
Manager) may be required in order to authorise (via the CSR2 board) use of the
Digitising Line scanner.
See Appendix A
In order to achieve
its aims and objectives EThOS will implement eight workpackages (see details of
workpackages in Appendix B). The project team will include several members of
staff who have been actively involved with the three FAIR e-theses projects,
i.e. Electronic Theses [ET], Theses Alive! [TA] and Daedalus [DD] .
|
Workpackages (WP) |
WP leaders |
Project officers |
In partnership with |
|
1 Project management |
Chris Bailey, Project Director
(Glasgow / DD) |
Project Manager (to be
appointed) |
All WP leaders |
|
2 Building of a
BL-based central host with a single
search interface |
Anthony Troman (BL / ET) |
|
·
Stephen Pinfield (Nottingham / SHERPA) ·
Southampton (Eprints) ·
Richard Jones (Edinburgh / DSpace / TA) |
|
3 Building of interfaces to
harvest data from institutional hosts |
Hazel Woodward (Cranfield / ET) |
·
Paul Needham (Cranfield / ET) ·
Simon Bevan (Cranfield / ET) ·
Richard Jones (Edinburgh / DSpace / TA) |
·
Anthony Troman (BL / ET) ·
William Nixon (Glasgow / DD) ·
Theo Andrew (Edinburgh / TA) ·
Southampton (Eprints) ·
Stephen Pinfield (Nottingham / SHERPA) |
|
4 Implementation of a pilot
programme of retrospective and current digitisation |
Anthony Troman (BL / ET) |
|
Simon Brackenbury (Southampton / Digitising Line book scanner) |
|
5 Development and
integration of rights and permission procedures |
Theo Andrew
(Edinburgh / TA) |
Theo Andrew
(Edinburgh / TA) |
·
Arwell Jones (NLW) ·
Anthony Troman (BL / ET) ·
Stephen Pinfield (SHERPA) |
|
6 Production of a start-up
e-theses toolkit for institutions |
Susan Copeland (RGU / ET / member of the NDLTD Board of
Directors) |
·
Andrew Penman (RGU / ET) ·
Richard Jones (Edinburgh / DSpace / TA) |
·
Simon Bevan (Cranfield / ET) ·
Richard Milne (RGU / ET) ·
Ruth Jenkins (Birmingham) ·
Robin Green (Warwick) ·
Stephen Pinfield (Nottingham / SHERPA) |
|
7 Development of business
models (service and digitisation) for long-term sustainability |
Chris Bailey (Glasgow / DD) and Anthony Troman (BL
/ ET) |
|
Mick Wilkin (BL) |
|
8 Dissemination and
advocacy programme |
Ruth Jenkins (Birmingham) and Hywel Williams (Warwick) |
|
·
Morag Greig (Glasgow / DD) ·
Arwell Jones (NLW) ·
Susan Copeland (RGU / ET / member of the NDLTD Board of
Directors) |
|
Workpackage (WP) Activity & Responsibility |
Earliest start date |
Latest completion date |
Outputs (deliverables & reports in bold) |
|
WP1: Project
management Leader: University
of Glasgow Objective: to
ensure that all the strands of the project are managed coherently and that
all the project outcomes are delivered within the agreed deadlines and budget |
01/01/05 |
30/06/06 |
The Project Manager will: ·
produce a work
[project?] plan based on the proposal ·
organise the project
meetings (agenda, papers, minutes etc.) ·
manage cross-strand
technical and organisational dependencies ·
manage the budget ·
produce bi-monthly
progress reports and the final report ·
meet the reporting
requirements of JISC and CURL ·
assist in the
production of all key project documentation (including the toolkit)
as and when necessary ·
develop the project web
site ·
assist in the
implementation of the dissemination and advocacy programme in collaboration
with the partners |
|
WP2: BL-based central
host with single search interface Leader: British
Library in partnership with the
University of Edinburgh, the University of Southampton and SHERPA Objective: to set
up a fully functional central host service using standard British Library
technical infrastructure components, metadata developed by the EThOS
partnership and content from the partner institutions |
01.01.05 |
31.12.05 |
The central host
will: ·
accept, load and store
e-thesis metadata and material sourced from remote institutional host systems ·
accept, load and store
standard format e-thesis metadata from institutions which wish to supply
their own content ·
support a
one-stop-shop ‘identify and locate’ function – i.e. a single search
interface – for all UK theses
users ·
support secure
electronic delivery functionality for material held by the central host ·
define procedures for
generation and delivery of material in physical formats ·
route orders to
institutions for material held and supplied locally ·
investigate full text
searching for digitised and e-theses ·
present abstracts to
aid identification and location of material ·
administer rights,
royalty and permission requirements and payments if and where appropriate |
|
WP3: Interfaces to
harvest and gather institutions’ data
Leader: University
of Cranfield in partnership with the
British Library and the universities of Edinburgh, Glasgow and Southampton Objective: to set
up fully tested and functional interfaces to harvest and gather metadata and
content from institutional hosts |
01/02/05 |
30/09/05 |
This workpackage will
investigate, develop and test the interfaces needed to harvest
and gather metadata and content into the BL-based system for a range of
scenarios, including: ·
direct submission of
metadata and content ·
OAI harvesting of
metadata with and without upload of content via FTP or other appropriate
protocols ·
Dynamic cross-searching
of distributed repositories employing Z39.50 and SRW/SRU or other web
services ·
physical loading via
DVD/CD etc. Developed interfaces will
be integrated into the BL-based central host system delivered by WP2 and
tested against the partner and other institutional hosts. |
|
WP4: Retrospective
digitisation Leader: British
Library in partnership with the
University of Southampton Objective: to
digitise 400 volumes of paper-based theses (bookscanning) and 1,500 volumes
of microformed theses (microfilm scanning); to develop processes and inform the
business model for a sustained programme of digitisation |
01/01/05 |
31/12/05 |
The retro-digitisation
workpackage will deliver: ·
a representative
sample of theses (400) digitised from paper and sourced from partner
institutions ·
a representative
sample of theses (1,500) digitised from the British Library stock of
microformed theses ·
loading of the
digitised set to the central host ·
costings and
recommended processes for the digitisation of all UK theses (to be fed into
Workpackage 7) ·
a process to support
the retrieval and digitisation of individual theses not already digitised but
requested by a user |
|
WP5: IPR and
permission procedures Leader: University
of Edinburgh in partnership with the
British Library, the National Library of Wales and SHERPA Objective: to
produce best practice procedures related to rights, royalties and permissions
prior to the development of the national host service and the institutional
toolkit |
01/01/05 |
31/08/05 |
This workpackage will
comprise three strands: 5a: IPR & Digitisation
(retrospective and on-going)
5b: Author IPR
recommendations
5c: End User IPR
recommendations
The group will provide a report
summarising all the issues and recommendations (to be fed into the
system) and will contribute to the advocacy activities of WP 8 . External
legal expertise will be called upon, as recommended by the JISC legal service. |
|
WP6: Start-up toolkit
for institutions Leader: The
Robert Gordon University in partnership with Cranfield University and the
universities of Birmingham, Edinburgh
and Warwick Objective: to
support the set-up of an e-theses system within an individual institution and
its integration within the UK-wide online service |
01/01/05 |
30/04/06 |
The toolkit
will include recommendations, guidelines and, when necessary, minimum
requirements for the following: ·
hardware for storage
and delivery ·
software (DSpace,
Eprints, others) incl. staff time / skills level ·
metadata ·
standards for linking
with central host ·
digitisation ·
workflows for
processes within the institution and for deposit in central host incl.
business models (Note that there will be a number of workflow diagram
scenarios depending on the state of institutional development in e-theses and
the different thesis submission systems.) ·
advocacy incl. culture
change and the updating of institutional regulations ·
procedures for IPR,
royalties and permissions (from Workpackage 5) ·
preservation ·
advice on training
authors in creation of e-theses ·
support network (mentoring
institutions, useful contacts etc.) ·
recommendations for
sustainable support and development of the toolkit |
|
WP7: Business models
(service & retro-digitisation) Leader: University of Glasgow and British Library (joint
lead) Objective: to produce viable and sustainable business plans
for the running of the service and for a
post-project programme of retrospective digitisation |
01/01/05 |
30/06/06 |
The workpackage will
develop and recommend a viable and sustainable business model (including, if
deemed appropriate, recommendations on fund-raising initiatives) taking into
account that the service: (a) will be run on a cost-recovery basis; and (b)
will need to be underpinned by a programme of retrospective digitisation to
ensure critical mass. It will also explore the possibility of delivering a
free-at-the-point-of-use policy (as long as it is compatible with a & b).
External financial expertise may be called upon. |
|
WP8: Dissemination
& advocacy Leader: Universities
of Birmingham and Warwick (joint lead) in partnership with the
University of Glasgow, the National
Library of Wales and The Robert Gordon University Objective: to prepare and pilot a template of advocacy
measures that will support users in persuading their institution to accept
digital submission of theses and to participate in UKDoT; to disseminate
information about UKDoT to appropriate target groups within HEIs to achieve
an awareness of UKDoT as a service; to disseminate information about the
EThOS project to relevant groups. |
01/01/05 |
30/06/06 |
The activities will
include: ·
Literature review on
use of advocacy in cognate areas - e.g., e-theses, e-prints, e-journals - to
inform development of the advocacy template through identification of
successful and less successful methods and models ·
Identification of
institutional and human processes involved in progressing from a pre- to a
fully implemented e-theses environment and culture ·
Mapping of possible
institutional scenarios on the continuum from a pre- to a fully implemented
e-theses environment and culture ·
Mapping of stakeholder
groups to be covered by the advocacy and dissemination workpackage ·
Interviews with
stakeholder groups – e.g., administrators (and in particular with the AHUA),
academics, research students – in institutions with e-theses systems and in
ones without, to: (a) elicit perceptions on e-theses and UKDoT; (b) identify
positive and negative selling points for inclusion in the template ·
Production of first
version of template, dissemination to project partners and other appropriate
groups for review, and revision as necessary ·
Design and production
of publicity material: advocacy messages; institutional requirements to set
up e-theses; UKDoT material; scenarios demonstrating the benefits of a
successfully implemented service ·
Piloting of template
in selected institutions ·
Review of template
pilot, with revision as necessary ·
Build template
into Workpackage 6, start-up toolkit ·
Publicity and
promotion of template ·
Conference /
seminar presentations;
providing input for relevant area of project web site |
An independent
evaluation study will be commissioned by JISC. However, an evaluation process
is built into the work plan of each workpackage whereby all developments are
tested with users, including the partnership, the wider information community,
the HE community and individual end-users.
Quality assurance
mechanisms are built into the work plan of each workpackage to ensure that the
standards listed in Section 8 and the relevant examples of best practice are
strictly observed.
Between March 2005 and June 2006 the Project Web Site (to be
www.ethos.ac.uk) will be established and developed to make available
information to the widest possible audience, domestically and
internationally. WP1 will ensure that
work plan is kept up to date and is a dynamic document; other dissemination duties of the Project
Manager as expressed under WP1 (outputs) would also be carefully monitored. WP8
is dedicated to dissemination/advocacy
and will ensure institutional buy-in from all the necessary professional
groups (academics, administrators, postgraduate students, librarians etc.) –
for further information see under WP8.
The project’s exit strategy
will be two-pronged:
This will be an integral part of the project (see
Workpackage 7).
It will demonstrate the prototype service and promote
the start-up toolkit to a targeted audience of academics, senior administrators
and information professionals outside the partnership.
The lead site will maintain
the EThOS website and ensure continued access to the projects outputs and
deliverables.
EThOS Budget Template: Version
1.0 : 19th January 2005
N.B. YR1: January – December 05; YR2: January – June 06)
|
EThOS Estimated Budget |
JISC YR1 |
JISC YR2 |
JISC Total |
Partners YR1 |
Partners YR2 |
Partners Total |
Total budget |
|
STAFF (incl. on-costs) |
|
|
|
|
|
|
|
|
WP1 Project Manager Glasgow @ALC3/5 CONTRIBUTION from
CURL |
£ 12,726.00 |
£ 6,363.00 |
£
19,089.00 |
£ 33,333.00 |
£16,667.00 |
£ 50,000.00 |
£ 69,089.00 |
|
WP1 Clerical support Glasgow over 18 months |
£ 10,752.00 |
£ 5,700.00 |
£
16,452.00 |
|
|
|
£ 16,452.00 |
|
WP2 Host developer BL Grade B (half contributed by BL)
over 12 months |
£ 13,672.50 |
|
£
13,673.00 |
£ 13,672.50 |
|
£ 13,673.00 |
£ 27,345.00 |
|
WP3 Project officer Cranfield over 8 months |
£ 15,000.00 |
|
£
15,000.00 |
|
|
|
£ 15,000.00 |
|
WP4 Digitisation of 400 theses from paper (incl.
hardware, software etc.) |
£ 19,578.00 |
|
£
19,578.00 |
|
|
|
£ 19,578.00 |
|
WP4 Digitisation of 1,500 theses from microfilm (incl.
hardware, software etc.) |
£ 15,000.00 |
|
£
15,000.00 |
|
|
|
£ 15,000.00 |
|
WP5 Project officer Edinburgh 5% FTE @ALC2 over 8 months |
£ 9,000.00 |
|
£
9,000.00 |
|
|
|
£ 9,000.00 |
|
WP6 Project officer RGU at Research Assistant grade over
16 months |
£ 15,502.00 |
20,684.00 |
£
36,186.00 |
|
|
|
£ 36,186.00 |
|
WP6 Project officer Edinburgh 3 days per week over 14
months |
£ 9,722.00 |
12,500.00 |
£
22,222.00 |
|
|
|
£ 22,222.00 |
|
CONSULTANCY (incl. VAT) |
|
|
|
|
|
|
£ - |
|
WP2 Configuration for central host BL |
|
|
|
£ 6,000.00 |
|
£ 6,000.00 |
£ 6,000.00 |
|
WP5 Legal expertise |
£ 5,000.00 |
|
£
5,000.00 |
|
|
|
£ 5,000.00 |
|
WP7 Business model expertise |
£ 5,000.00 |
|
£
5,000.00 |
|
|
|
£ 5,000.00 |
|
STAFF TIME contributed by
institutions (across all workpackages) |
|
|
|
|
|
|
£ - |
|
Birmingham 7% FTE @ALC5 and
15% FTE @ALC3 over 18 months |
|
|
|
£ 12,314.00 |
£ 6,157.00 |
£ 18,471.00 |
£ 18,471.00 |
|
BL 5% FTE senior manager,
50% Grade SB4 & retro-digitisation support work |
|
|
|
£ 28,000.00 |
£14,000.00 |
£ 42,000.00 |
£ 42,000.00 |
|
Cranfield senior managers
over 18 months |
|
|
|
£ 11,333.00 |
£ 5,667.00 |
£ 17,000.00 |
£ 17,000.00 |
|
Edinburgh 7% FTE @ALC5 and
7% FTE @ALC4 over 16 months |
|
|
|
£ 6,864.75 |
£ 2,288.25 |
£ 9,153.00 |
£ 9,153.00 |
|
Glasgow 5% @ ACL6, 10% @ALC5
and 20% @ALC3 over 18 months |
|
|
|
£ 17,137.00 |
£ 8,568.00 |
£ 25,705.00 |
£ 25,705.00 |
|
National Library of Wales 10
days at Band 4 (£34,712) |
|
|
|
£ 1,580.00 |
|
£ 1,580.00 |
£ 1,580.00 |
|
RGU 5% of senior librarian
post and 5% of librarian post over 16 months |
|
|
|
£ 3,848.25 |
£ 1,282.75 |
£ 5,131.00 |
£ 5,131.00 |
|
Southampton bookscanner
staff |
|
|
|
£ 1,500.00 |
|
£ 1,500.00 |
£ 1,500.00 |
|
Warwick 7% FTE @ALC5 and 15% FTE @ALC3 over 18 months |
|
|
|
£ 12,314.00 |
£ 6,157.00 |
£ 18,471.00 |
£ 18,471.00 |
|
TRAVEL & SUBSISTENCE |
|
|
|
|
|
|
£ - |
|
Board (£3,000) &
Management Group (£6,000) meetings |
£ 9,000.00 |
|
£
9,000.00 |
|
|
|
£ 9,000.00 |
|
EQUIPMENT |
|
|
|
|
|
|
£ - |
|
BL PC with CD/DVD burner |
|
|
|
£ 2,000.00 |
|
£ 2,000.00 |
£ 2,000.00 |
|
Glasgow PC for Project
Manager |
|
|
|
£ 1,000.00 |
|
£ 1,000.00 |
£ 1,000.00 |
|
Southampton bookscanner
running costs |
|
|
|
£ 10,000.00 |
|
£ 10,000.00 |
£ 10,000.00 |
|
DISSEMINATION |
|
|
|
|
|
|
£ - |
|
3 workshops (travel and
catering) for WP8 & final workshop (£1,500) |
£ 5,000.00 |
£ 2,500.00 |
£
7,500.00 |
|
|
|
£ 7,500.00 |
|
Travel for advocacy
(£5,000), publicity material (£2,300) |
£ 4,867.00 |
£ 2,433.00 |
£
7,300.00 |
|
|
|
£ 7,300.00 |
|
EVALUATION separately financed study; internal evaluation costs
incl. above |
|
|
|
|
|
|
£ - |
|
TOTAL (amount from JISC
in columns 1,2 and 3) |
£ 149,820.00 |
50,180.00 |
£ 200,000.00 |
£160,896.00 |
£60,787.00 |
£221,683.00 |
£
421,683.00 |
version 1.1: 19th January 2005
|
Workpackages |
Month |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
12 |
13 |
14 |
15 |
16 |
17 |
18 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1: Project
Management |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2: BL-based central host and search interface |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3: Interface
to harvest institutions’ data |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4: Retrospective
digitisation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5: IPR and
permission procedures |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6: Start-up
toolkit for institutions |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
7: Business
models (service and retro-digitisation) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
8: Dissemination
and advocacy |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Separate independent evaluation |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Project start date:
05-01-2005
This is detailed in section
14 (above)
Objective: To build a BL-based central host to allow access to
all UK Theses via a single search interface
|
Workpackage and activity |
Earliest start date |
Latest completion date |
Outputs (clearly indicate deliverables & reports in
bold) |
Milestone |
Responsibility |
|
03/01/05 |
31/03/05 |
Developer with appropriate technical skills |
|
AT |
|
|
2.2 Central store hardware
installed and configured |
01/02/05 |
15/05/05 |
Disc space bought and installed Server partitioned and configured |
|
BL Technical Developer |
|
2.3 Content Management
application configured |
01/05/05 |
31/07/05 |
Content Management store configured Descriptive metadata configured Admin interface developed User interface developed |
|
BL Technical Developer |
|
2.4 UK Database of Theses
developed |
01/02/05 |
31/09/05 |
Record Extract Criteria agreed Data Transfer format agreed 5000 BL catalogue
records extracted 5000 ITT records extracted Record loads and
matching developed |
|
AT & BL Technical
Developer |
|
2.5 Develop mechanism and
load digitised theses |
01/10/05 |
31/12/05 |
Mechanism to load theses as and when they are digitised. Create/match to metadata Sample set of 1900 theses
loaded |
|
BL Technical Developer |
|
2.6 Develop central hub
data harvesting mechanism(s) |
01/11/05 |
31/03/06 |
A harvesting/access
mechanism per agreed and prioritised standard |
|
BL Technical Developer |
AT = Anthony Troman (BL)
BL Technical Developer (to be
appointed)
The British Library will also
involve current staff with appropriate skills to develop the infrastructure as
and where appropriate
Objective: to set up fully
tested and functional interfaces to harvest and gather metadata and content
from institutional hosts
|
Workpackage and activity |
Earliest start date |
Latest completion date |
Outputs (clearly indicate deliverables & reports in
bold) |
Milestone |
Responsibility |
|
01/02/05 |
30/04/05 |
Document detailing investigation, with recommendations
for appropriate software options to be adopted |
Literature review and desk
research completed Interviews with experts in
the field completed |
SB,PN, AT |
|
|
3.2 Development and testing
of interfaces at partner institutions |
01/05/05 |
30/09/05 |
Functional harvesting
and gathering interfaces |
Document partners and roles
in testing the harvesting and gathering interfaces Complete development of
interfaces at the partner institutions Complete testing metadata
retrieval from interfaces |
SB,PN, AT |
|
3.3 Development and testing
of interfaces against content management store |
01/10/05 |
31/12/05 |
A harvesting/access
mechanism per agreed and prioritised standard |
Begin interaction with
content store Complete testing |
SB,PN, AT |
PN = Paul Needham (Cranfield)
SB = Simon Bevan (Cranfield)
AT = Anthony Troman (BL)
Objective: To digitise 400 paper theses and 1500 microform
theses
|
Workpackage and activity |
Earliest start date |
Latest completion date |
Outputs (clearly indicate
deliverables & reports in bold) |
Milestone |
Responsibility |
|
01/02/05 |
15/02/05 |
Agreed digitisation
standards across suppliers (Univ Soton & bureau) and BL delivery
systems |
|
AT |
|
|
4.2 Digitise from paper |
15/01/05 |
30/04/05 |
400 paper theses
collected and collated from partner institutions and passed to Univ Soton 400 theses digitised |
|
AT |
|
4.3 Digitise from microform |
15/01/05 |
31/05/05 |
1500 microform theses
collected and collated from partner institutions and passed to bureau 1500 theses digitised |
|
AT |
AT = Anthony Troman (BL)
Objective: to produce best practice procedures related to
rights, royalties and permissions prior to the development of the national host
service and the institutional toolkit
Workpackage and activity
|
Earliest start date
|
Latest completion
date
|
Outputs (clearly indicate deliverables & reports in
bold) |
Milestone |
Responsibility |
|
5.1 Determine IPR Working
Group membership |
01/03/05 |
07/03/05 |
Co-ordinate membership |
|
TA |
|
5.2 Convene Working Group
meeting |
07/03/05 |
31/4/05 |
Co-ordinate logistics for
working group meeting, e.g. Time/Date, Venue, Agenda Attend IPR Working Group
meeting |
|
TA TA/AJ/BH/AT |
|
5.3 Preliminary report |
1/05/05 |
31/06/05 |
Circulate minutes from
meeting Prepare first draft of IPR
report |
|
TA |
|
5.4 External Legal Advice |
1/07/05 |
31/09/05 |
Liaise with JISC Legal
Information service to find appropriate Legal Advice Liaise with Legal Expertise
to draft sample licences/ input for report |
|
TA |
|
5.5 Final IPR report |
1/10/05 |
31/10/05 |
Draft final report Delivery of Final Report
and Licences to Project Manager |
|
TA |
TA = Theo Andrew (Edinburgh)
AJ = Arwel Jones (NLW)
BH = Bill Hubbard
(SHERPA-Nottingham)
AT = Anthony Troman (BL)
Objective: To support the set-up of an e-theses system within an
individual institution and its integration within the UK-wide online service
|
Workpackage and activity |
Earliest start date |
Latest completion date |
Outputs(clearly
indicate deliverables & reports in bold) |
Milestone |
Responsibility |
|
6.1 Assessment of potential
models for structuring and presenting the content of the toolkit |
05/01/05 |
31/03/05 |
Report to project
manager on findings |
Identification of
appropriate tools used in projects of a similar nature. |
SC, AP, RJ, RM |
|
6.2 Ensure user needs will
be met with toolkit structure |
01/02/05 |
31/03/05 |
Composition of chosen
toolkit structure |
Liaison with project
members |
SC, AP, RJ |
|
6.3 Compile draft of the
first section material (Technical) |
01/03/05 |
31/12/05 |
Presentation of draft of
section covering: Hardware, Software and Metadata issues |
Relevant information
identified and gathered. |
SC, AP, RJ, RM |
|
6.4 Compile draft of second
section material (Organisational) |
01/03/05 |
31/12/05 |
Presentation of draft of
section covering Workflow and Preservation |
Relevant information
identified and gathered. |
SC, AP, RJ, SB |
|
6.5 Compile draft of third
section material (Cultural) |
01/04/05 |
31/12/05 |
Presentation of draft of
section covering Advocacy, Copyright and IPR |
Relevant information
identified and gathered. |
SC, AP, JR, HW |
|
6.6 Compile draft of fourth
section material (Training) |
01/04/05 |
31/12/05 |
Presentation of draft of
section covering training aspects for providers and users |
Relevant information
identified and gathered. |
SC, AP, WP 6 Members |
|
6.7 Collate and format
toolkit sections |
01/09/05 |
31/12/05 |
Information formatted
into structure of toolkit. |
Liaison with project
members. |
SC, AP, RJ |
|
6.8 Ensure sustainable
support and development of the toolkit |
01/12/05 |
31/03/05 |
Creation of a future
plan to ensure continuing support for the toolkit |
Agreement of
recommendations amongst project members. |
SC, AP, RJ & WP6
Members |
|
6.9 Testing the proposed
toolkit |
01/07/05 |
28/02/06 |
Record of results of
toolkit testing and provision of feedback to RGU |
Provision of feedback. |
WP 6 Members |
|
6.10 Revisions to the
toolkit in the light of feedback |
01/02/06 |
31/03/06 |
List of revisions
required for final version of toolkit |
Confirmation from partners
that propose changes to the toolkit will solve the problems identified during
testing. |
SC, AP, RJ |
|
6.11 Production of final
version of toolkit |
01/04/06 |
30/04/06 |
Final version of toolkit
|
|
SC, AP, RJ |
|
* It is assumed that
dissemination of the output of workpackage 6 will be coordinated during
months 17 and 18 of the project as part of the overall promotional
activities. |
|
|
|
|
|
SC = Susan Copeland (RGU)
AP = Andrew Penman (RGU)
RM = Richard Milne (RGU)
RJ = Richard Jones
(Edinburgh)
SB = Simon Bevan (Cranfield)
SP = Stephen Pinfield
(Nottingham / SHERPA)
HW = Hywel Williams (Warwick)
JR = Jill Russell
(Birmingham)
Objective: To develop a business model which supports a service
operating on a cost-recovery basis to fund digitisation of all theses
|
Workpackage and activity |
Earliest start date |
Latest completion date |
Outputs |
Milestone |
Responsibility |
|
01/02/05 |
28/02/05 |
Tour of the current BL facility and discussion - document
process and issues |
|
AT+ EThOS Project Manager |
|
|
7.2 Understand future service factors |
01/02/05 |
28/02/05 |
Discuss the future service
and cost/charging aspirations and options - document |
|
AT+ EThOS Project Manager |
|
7.3 Develop draft business model |
01/03/05 |
30/04/05 |
Develop the first draft
of the business model |
|
AT+ EThOS Project Manager |
|
7.4 Finalise business model |
01/05/05 |
31/05/05 |
Quality assure the draft
business model, comment and update. Develop final business model |
|
AT+ EThOS Project Manager |
AT = Anthony Troman (BL)
PM = Project Manager: to be
appointed (Glasgow)
Also input as required from
Project Director (Glasgow)
Objectives: Prepare and pilot a template of advocacy measures
that will support users in persuading their institution to accept digital
submission of theses and to participate in UKDoT; Disseminate information about
UKDoT to appropriate target groups within HEIs to achieve an awareness of UKDoT
as a service; Disseminate information about the EThOS project to relevant
groups.
|
Workpackage 8 Dissemination and advocacy |
Earliest start date |
Earliest completion date |
Outputs (clearly indicate deliverables & reports in
bold) |
Milestone |
Responsibility |
|
8.1 Literature review on
use of advocacy in cognate areas - e.g., e-theses, e-prints, e-journals,
scholarly communication - to inform development of the advocacy template
through identification of successful and less successful methods and models. |
01/01/05 |
28/02/05 |
Identification of latest
practice and optimal advocacy approaches: published overview |
|
AJ/MW |
|
8.2 Identification of
institutional and human processes involved in progressing from a fully pre-
to a fully implemented e-theses environment and culture. This will involve
liaison with project partners, JISC FAIR projects, and relevant groups in
other countries. |
01/01/05 |
28/02/05 |
Identification of
activities to be undertaken, advice/support for and information required by
stakeholders, relating to e-theses implementation |
|
AJ/JR/HW |
|
8.3 Mapping of possible
institutional scenarios on the continuum from a pre- to a fully implemented
e-theses environment and culture. |
01/02/05 |
4/03/05 |
List of possible options
institutions may select on the spectrum between fully print and fully
digital theses submission |
|
AJ/JR/HW |
|
8.4 Mapping of the
processes required in Activity 2 against each scenario in Activity 3. |
01/03/05 |
31/03/05 |
Matrix of optimal
advocacy approaches to institutional and human requirements identified in
Activity 2, against institutional options for theses submission identified in
Activity 3 |
|
AJ/JR/HW |
|
8.5 Mapping of stakeholder
groups to be covered by the advocacy and dissemination Workpackage. |
01/03/05 |
31/03/05 |
List of stakeholder groups
required to be included within the template |
Milestone 1 |
AJ/JR/HW |
|
8.6 Interviews with
stakeholder groups – e.g., administrators, academics, research students – in
institutions with e-theses systems and in ones without to:
|
01/03/05 |
30/06/05 |
Understanding of how to
design publicity and promotional material to greatest effect |
|
|
|
8.7 Production of first
version of template, dissemination to project partners and other appropriate
groups for review, and revision as necessary. |
01/06/05 |
31/08/05 |
Template version 1 |
Milestone 2 |
AJ/JR/HW |
|
8.8 Design and production
of publicity material:·
|
01/08/05 |
30/09/05 |
Print and e-based
publicity and information material |
|
|
|
8.9 Pilot template in
selected institutions. |
01/09/05 |
28/02/05 |
|
Milestone 3 |
AJ/JR/HW |
|
8.10 Review of template
pilot, with revision as necessary. |
01/02/06 |
28/02/06 |
Template completed |
|
AJ/JR/HW |
|
8.11 Build template into
Workpackage 6, startup toolkit. |
01/03/06 |
31/03/06 |
|
Milestone 4 |
PM/HW |
|
8.12 Publicity and
promotion of template, e.g., conference/ seminar presentations; provide input
for relevant area of project Web site |
01/03/06 |
30/06/06 |
Awareness of EThOS and
template |
|
|
AJ = Arwel Jones (NLW)
HW = Hywel Williams (Warwick)
JR = Jill Russell (Birmingham)
PM = Project Manager: to be
appointed (Glasgow)
RG = Robin Green (CURL)
MW = Martin Wolf (Warwick)
SH = Stuart Hunt ( Warwick)